Meeting Emerging Technology Exploration User Group Meeting December 13, 2012

Meeting Emerging Technology Exploration User Group Meeting December 13, 2012


Last time we did two different groups for apple and android Feedback from last time Advanced and less advanced users, this is why smaller groups This time we sprit in power users versus intermediate?


Proposal to seek mutual themes versus splitting in support group What are we getting out of the meeting?

iPAD or android. We are using them for dffenet things What are using it for?

What value from f2f meeting versus a blog


We want blog to come up with a name


Is there “Siri” equivalent on Android?


Android with the new OS is much better

Once used to the iPad is harder to switch to Android


Time management Trello on iPad

Project management

Synch across with the laptop


Cloudon app connects with Dropbox

Doceri versus whiteboard with the smiley face


Email on iPad


Interviewing using tablets, both video and audio


Qr codes

Qrdroid red laser


IM plus on android


Craig doesn’t get a lot of questions about tablets


Wifi analyzer for android

It can help figuring out the channels so better utilize your own wifi



Scan devices around


How to protect

Change the admin password on your personal computer


All purpose radio add


One tuner

Tunein radio


Tool for mobile device to collect data

Tally app


Google apps forms


Ask Sam B student consultants to show us what they are doing (not only on tablets) but how they combine Google docs and other apps for their line of work


Proposal: LRS Emerging Technology Exploration

Proposal – LRS Emerging Technology Exploration – Phase 1

Prepared by: Craig Overboe, Sara Grachek Cindy Gruwell, Keith Ewing, Missy Northenscold

Approved by Spenditures 2/15/12

Approved by Ruth Zietlow 2/28/12

Revised 2/28/12


Current situation:

  • The popularity in use of tablets for computing is on the rise.
    • Understanding complementary device usage for teaching, learning, and resource access is becoming a critical necessity for the University in addressing a multi-platform approach used by today’s students and faculty (“digital omnivores”).
  • Tablet devices are not being purchased for LRS employees because of the following real or perceived obstacles:
    • In the past, iPod Touches were purchased for a selected group of employees, but since there were no expected outcomes prior to distribution of devices, the impact of the investment was relatively small
    • Limitations of MnSCU Board Policy 5.22.2, Cellular and Other Mobile Computing Devices
    • Limitations in MnSCU/State/SCSU/LRS purchasing policies/practices
    • Limitations in campus technical support available to LRS on such devices 
    • Limitations in funding available for new initiatives
    • Inequity in decision-making regarding which employees would have access to new technologies
    • Mobile devices are designed to be single-user tools.  Without purposeful exploration and communication, items purchased for a single user will not benefit a wide audience of users.
  • There was no basis to support expansion of the initiative.
  • The following are some of the effects of LRS not having access to tablets and/or other mobile computing devices:
    • LRS employees are not able to adequately understand potential issues arising from the use of tablets and support campus faculty/staff/students in the use of such devices.
    • LRS employees are not able to effectively lead the investigation/development of apps for library and other campus services that would benefit faculty/staff/students.
    • Employees are not benefiting from the productivity that mobile devices can add to daily work. 
    • LRS as an organization is not fulfilling our role to provide users with information.
    • LRS employees are electing to personally purchase devices to use for work computing.  This is limiting use to the people with the motivation/financial ability to invest personally to improve their work resources.  (This creates an expectation that may not be available or appropriate for everyone.)



  1. Create a year-long exploration around the use of two prevalent tablet devices to increase LRS knowledge about the devices from the following perspectives:
    1. Application of tablet devices in library services
    2. Application of tablet devices in teaching and learning
  2. Create procedures surrounding the identification of and expectations for direct exploration participants in relationship to the study to obtain optimal participation and learning for LRS as a whole.
  3. Obtain experience in the organization and management of an emerging technology exploration to aid in future exploratory studies.
  4. Understand MnSCU Board Policy 5.22.2 and develop procedures to aid in adherence to the policy.
  5. Work through the current obstacles that exist for purchasing mobile devices and share learning with Business Services and ITS personnel.
  6. Expose LRS campus technician to two prevalent tablet environments (iOS and Android) to increase knowledge base for his support of the devices.
  7. Provide a dynamic, LRS-sponsored enrichment to campus regarding this exploration and lessons learned about two prevalent tablet devices.

LRS Emerging Technology Exploration Q&A – Phase 1


What device(s) will we be investigating?

iPad 3and Asus Eee Pad Transformer Prime (WiFi only)

            Volunteers will have the opportunity to identify which device(s) they would like to be

considered to use.


Who can participate?

Participants will be randomly drawn from a pool of self-identified volunteers.

All members of the LRS faculty and staff are invited to volunteer with the exception of:

  • Adjunct faculty
  • Fixed-term faculty
  • Temporary staff
  • Faculty on phased retirement

We regret excluding these important LRS employees, but the duration of the study and our hope for continued learning from the selected participants necessitate the distinction. 


Our intention is that there will be additional Emerging Technology Exploration phases.  Priority in additional phases will be given to employees that have not previously participated in an LRS Emerging Technology Exploration


To volunteer, participants must complete and submit a paper copy of the LRS Emerging Technology Exploration Volunteer Form to the LRS Dean’s office by noon on 3/23/12.


How many participants will there be?

6 staff volunteers

10 faculty volunteers

1 IMS workgroup (will have both devices – either one IMS employee for both devices or one IMS employee per device as selected by IMS will participate in the commitment as described below)

1 LRS college technician (who will have both devices)


What commitment is required of participants?

  • Participants will be part of a user group that will meet every other month from September 2012 to May 2013.
    • Participants are required to attend each meeting and actively participate.  We would like the group to discuss how use of the device is impacting their work.  Specifically, each member should answer the following questions each month:
      • What am I using the device to accomplish?
      • How is use of the device helping me specifically with operational support, teaching, and user support/service?
      • What do I wish I could do with the device that I have not yet figured out how to do?
      • Are there any obstacles in my use of the device?
      • Participants will trade off on note-taking responsibilities.  Informal meeting notes will be shared with LRS (send to lrs_l).
    • Participants will create and present an enrichment session in April of 2013 for LRS employees.  All participants must actively participate in the enrichment session/planning.
    • Participants will meet with the LRS Spenditures Committee in April of 2013 to assess the exploratory experience and help frame best practices for phase 2.  All participants must actively participate.
    • Participants will create and present campus convocation presentation in August of 2013.  All participants must actively participate in the presentation session/planning.


What about apps and accessories?

            LRS will purchase only the device and a basic protective case.

            Participants are personally responsible to cover the cost of any desired accessories

  • or apps that are not free.   


How can I participate if I’m not selected to obtain a device?

            We would like the work of this group to inform all LRS employees.  Here are ways that

LRS employees that do not obtain devices can participate:

  • User group meeting minutes will be distributed using lrs_l.  Read the notes.  Ask questions of participants.  Talk with participants about your experiences or suggestions to address things they have not yet figured out how to do or obstacles they have come upon.
  • Participate in the LRS enrichment session in April of 2013.
  • Participate in the convocation presentation in August of 2013.


Other noteworthy points:

  • Initial purchase does not imply future commitment to replace this or other exploratory devices.
  • Employees are responsible for returning any and all equipment purchased by SCSU upon separation from the university.
  • If a device is lost while in an employee’s care, it is the responsibility of the employee to immediately notify the LRS Dean and Public Safety (and possibly the local police) of the loss.  Additionally, the employee will keep the app identified by the LRS College Technician for tracking a lost tablet loaded to their tablet at all times. 
  • Participation will be informally evaluated by Spenditures quarterly.  If a participant misses more than two user group meetings within the period or is found to clearly not be adhering to the commitment defined by this document, the device will be reassigned to an employee drawn from the pool of employees that originally stated interest in participation in the exploration.
  • If after the exploration, a participant’s work duties do not benefit from continued use of the device, the employee will be asked to return the device to be repurposed to another employee.  This is in compliance with the MnSCU Board Policy.
  • Faculty participants need to include work associated with this exploration into their 2012-13 PDP/PDRs.


Apps participants may want to consider:



                        Browser: Chrome

                                Notes:    Evernote

                                Reader:  gReader (Google)

                                Annotation:  Skitch

                                News Feed: Feedly

                                Video: YouTube

                                Productivity (doc/xls/ppt):  QuickOffice HD Pro ($20) or DataViz Documents to Go



                        Browser: Mobile Safari

                                Notes: Evernote

                                Reader: Reeder

                                Annotation: Skitch

                                News Feed: Zite

                                Video: YouTube

                                Productivity (doc/xls/ppt):  DataViz Documents to Go

 (iWork Suite has components (Pages, Numbers, Keynote) for each of the above, but the formats are not readily compatible with Microsoft.)