SCSU library digitizing VHS

SCSU library digitizing VHS tapes

  1. plan
    1. hardware and software
    2. digitizing process
    3. archiving process
  2. correspondence among Greg J, Tom H and Plamen
  3. correspondence on the LITA listserv regarding “best practices for in house digital conversion”
  4. Plan
  • collecting (Identifying VHS to digitize)
  • clearing (Digitize or not digitize?):
    • duplicates (Checking collection for content in other formats)
    • establishing if DVD can be purchased (Availability for sale new)
    • clearing copyrights etc. (Copyright / fair use review )
  • Digitizing the tapes
  • Adobe Premiere CC
    • Capture
    • metadata
      Metadata screen
    • this why  metadata was entered in the post-processed MP4 file using the VLC player

metadata VLC-

 

  • export
    H.264 . /   iPAD 480p 29.9 fps

Shortcuts:

If you are using Premiere CC: 1. File/New/Sequence. 2. Ctrl M is the shortcut to export (M is for media)

Issues
the two Apple/Macs will deliver error messages with both the export to the MP4 format and for burning the CDs and DVDs.
e.g.

  • other issues
    regular restart required for new capture
    error messages e.g.
    error message Premiere CC

 

 

 

 

 

 

other issues:

audio. Audio synchronization during the digitization is off. Solution: possible solution is the last of this thread : https://forums.adobe.com/thread/2217377

open in in QT Pro copy an segment then past it into a new QT file and save. It then plays normally in Adobe products. 

old Apple desktops. needed to be rebuild and reformatted.
Apple burner issues. issues with Premiere license (bigger organization, bigger bureaucracy – keep the licenses within the library, not with IT or the business department)

old VCRs – one of the VCRs was recording bad audio signal

old VHS tapes: the signal jump makes the digital recording stop, thus requiring a constant attendance of the digitization, instead of letting it be digitized and working on something else

burn CD error

Upon upload to MediaSpace,

upload MediaSpace

 

 

the person who is uploading the digitized VHS movies can “Add Collaborator”

add collaborator

 

 

 

The collaborator can be “co-editor” and / or “co-publisher”

co editor

Thus, at the moment, Tom Hegert has been designated to a digitized VHS video as Co-:Publisher and Rhonda Huisman as “Co-Editor.”

Please DO log in into MediaSpace with your STAR ID and confirm that you can locate the video and you can, respectively edit its metadata.

If you can edit the video, this means that the proposed system will work, since the Library can follow the same pattern to “distribute” the videos to the instructors, who these videos are used by; and, respectively these instructors can further control the distribution of the videos in their classes.

  • issues:
    sharing the videos from the generic Library account for MediaSpace to the MediaSPace account of the faculty who had requested the digitization either through sending the link to the video or publish in channel (we called our channel “digitized VHS”)

MediaSpace Channel

error msg upload MediSpaceBurning (Archiving)

  • where to store the burned DVDs? their shelf life is 12 years.
  • DVD’s must be labeled with soft tip perm marker, not labels. labels glue ages quickly.
  • all our desktops are outdated (5+ years and older). We used two Apple/Macs. OS El Captain, Version 10.11.6, 2.5 Gxz Intel Core i5. 8GB memory, 1333 MHz DDR3, Graphic Card AMD Radeon HD 6750 MD 512 MB

 

Question about the process of archiving the CDs and DVDs after burning. What is the best way to archive the digitized material? Store the CD and DVDs? Keep them in the “cloud?”

Question about the management of working files: 1. Premiere digitizes the original hi-quality file in .mov format and it is in GB. The export is in .mp4 format and it is in MB. Is it worth to store the GB-size .mov format and for how long, considering that the working station has a limited HDD of 200GB

we decided to export two types of files using Adobe Premiere: a) a low end .MP4 file about several hundred megabites, which respectively is uploaded in SCSU Media Space (AKA Kaltura) and b) one high-end (better quality) one the realm of several GBs, which was the archived copy

digital preservation vhs tapes-workflow

We placed a request for two 2TB HDD with the library dean and 10TB file space with the SCSU IT department. Idea being to have the files for MediaSpace readily available on the hardrives, if we have to make them available to faculty and the high-end files being stored on the SCSU file server.

 

++++++++++++++++++

2. correspondence among Greg J, Tom H and Plamen

email correspondence Greg, Tom, Plamen regarding Kaltura account:

From: Greg <gsjorgensen@stcloudstate.edu>
Date: Friday, November 17, 2017 at 11:32 AM
To: Plamen Miltenoff <pmiltenoff@stcloudstate.edu>
Subject: RE: Question Kaltura

Plamen,

Channels are not required using this workflow.  Just the collaboration change.

–g–

From: Miltenoff, Plamen
Sent: Friday, November 17, 2017 11:31 AM
To: Jorgensen, Greg S. <gsjorgensen@stcloudstate.edu>; Hergert, Thomas R. <trhergert@stcloudstate.edu>
Subject: Question Kaltura

Greg,

About the channel:

Do I create one channel (videos)?

It seems to be a better idea to create separate channels for each of faculty, who’s videotapes are digitized.

Your take?

p

 

From: Greg <gsjorgensen@stcloudstate.edu>
Date: Friday, November 17, 2017 at 11:28 AM
To: Plamen Miltenoff <pmiltenoff@stcloudstate.edu>, Thomas Hergert <trhergert@stcloudstate.edu>
Subject: RE: Supplemental Account Request Status

Plamen,

You can now sign in here: https://scsu.mediaspace.kaltura.com/  with SCSULibraryVideo as the user and whatever password you selected.

Upload a video.

Click the edit button:

Choose the collaboration ‘tab’:

Add a collaborator:

Just type in part of their name:

Add them as co-editor and co-publisher.

******* any user you wish to collaborate with, will need to first sign in to mediaspace in order to provision their account.****  After they have signed in, you will be able to add them as collaborator.

Once they’ve been added, they will have access to the video in their MedisSpace account.

Like so:

From the My Media area:

Click ‘Filters’:

Then choose either media I can publish, or media I can edit:

If you want to simply change ownership to the requestor (for video available only to a single person), just choose change media owner on the collaboration tab.

The process above will allow for any number of collaborators, in a fashion similar to ‘on reserve’.

–g–

From: Miltenoff, Plamen
Sent: Friday, November 17, 2017 11:19 AM
To: Jorgensen, Greg S. <gsjorgensen@stcloudstate.edu>; Hergert, Thomas R. <trhergert@stcloudstate.edu>
Subject: FW: Supplemental Account Request Status

Tom,

I submitted the request to Greg with the “SCSULibraryVideo” name

Greg, I submitted, Tom, Rachel W and Rhonda H (and you) as “owners.”
Pls, if possible, do not assigned to Tom ownership rights yet and add him later on.

I also received your approval, so I am starting to work on it

Txs

p

—————-

 

From: Husky Tech <huskytech@stcloudstate.edu>
Date: Friday, November 17, 2017 at 11:16 AM
To: Plamen Miltenoff <pmiltenoff@stcloudstate.edu>
Subject: Supplemental Account Request Status

Plamen,

This message confirms your request for a new Supplemental Account with the requested username of SCSULibraryVideo. Please allow 2-3 business days for processing. You will be notified by email when your request is approved or denied. You may also check the status of your request by returning to the Supplemental Accounts Maintenance site.

Thank you for your request and please contact us with questions or concerns.

HuskyTech
720 4th Avenue South
St. Cloud, MN 56301
(320) 308-7000
HuskyTech@stcloudstate.edu

From: “Jorgensen, Greg S.” <gsjorgensen@stcloudstate.edu>
Date: Friday, November 17, 2017 at 11:11 AM
To: “Miltenoff, Plamen” <pmiltenoff@stcloudstate.edu>, Tom Hergert <trhergert@stcloudstate.edu>
Subject: RE: Kaltura’s account for the library

 

Plamen, (or Tom)

 

Go here and request one: https://huskynet.stcloudstate.edu/myHuskyNet/supplemental-acct.asp

Once you’ve done that, just let me know the name of the account.  (LibraryVideoDrop, SCSULibraryVideo, etc….)

I’ll then add it to the Mediaspace access list.

 

If there’s already an account to which you have access, we can use that, too.  Remember, though, credentials will be shared at least between the two of you.

 

–g–

 

From: Miltenoff, Plamen
Sent: Friday, November 17, 2017 11:08 AM
To: Jorgensen, Greg S. <gsjorgensen@stcloudstate.edu>; Hergert, Thomas R. <trhergert@stcloudstate.edu>
Subject: Re: Kaltura’s account for the library

Well, that is a good question. Do we need a “STAR ID” type of account for the library?
If so, who will be the person to talk to. After Diane Schmitt, I do not know who to ask

Tom, can you ask the library dean’s office for any “generic” account?

Greg, for the time being, is it possible to have me as the “owner” of that account? Would that conflict with my current Kaltura account/content?

Can I participate for this project with my student account (as you helpled me several weeks ago restore it for D2L usage)?

p

—————-

Plamen Miltenoff, Ph.D., MLIS

Professor

320-308-3072

pmiltenoff@stcloudstate.edu

http://web.stcloudstate.edu/pmiltenoff/faculty/

Knowledge is built from active engagement with conflicting and confounding ideas that challenge older, pre-existing knowledge (Piaget, 1952).

From: Greg <gsjorgensen@stcloudstate.edu>
Date: Friday, November 17, 2017 at 11:04 AM
To: Thomas Hergert <trhergert@stcloudstate.edu>, Plamen Miltenoff <pmiltenoff@stcloudstate.edu>
Subject: RE: Kaltura’s account for the library

Tom – I think we can accommodate that, too….

I like Plamen’s idea of a test.

Plamen – is there a library dept supplemental account we should also use as part of the test?

–g–

From: Hergert, Thomas R.
Sent: Friday, November 17, 2017 10:50 AM
To: Jorgensen, Greg S. <gsjorgensen@stcloudstate.edu>; Miltenoff, Plamen <pmiltenoff@stcloudstate.edu>
Subject: Re: Kaltura’s account for the library

Yes, except that there may be needs for multiple faculty to access the files. Think of it as analogous to DVDs on reserve or even in the general collection.

Tom

From: “Jorgensen, Greg S.” <gsjorgensen@stcloudstate.edu>
Date: Friday, November 17, 2017 at 10:29 AM
To: Tom Hergert <trhergert@stcloudstate.edu>, “Miltenoff, Plamen” <pmiltenoff@stcloudstate.edu>
Subject: RE: Kaltura’s account for the library

Hmmm…..

Would this be the process:

  • VHS digitized
  • File placed in Mediaspace (SCSULibrary supplemental acct, for example, would be the ‘owner’/uploader)
  • Link sent to original faculty requestor for review of file (if it was edited/correct edits made, CC burned in for open captions, etc…)
  • Ownership transfer to requesting faculty so they can share link/embed, etc… as they need.

–g–

From: Hergert, Thomas R.
Sent: Friday, November 17, 2017 10:24 AM
To: Jorgensen, Greg S. <gsjorgensen@stcloudstate.edu>; Miltenoff, Plamen <pmiltenoff@stcloudstate.edu>
Subject: Re: Kaltura’s account for the library

Send someone the link, probably allow downloads by faculty, absolutely stream via MediaSpace

Tom

From: “Jorgensen, Greg S.” <gsjorgensen@stcloudstate.edu>
Date: Friday, November 17, 2017 at 10:22 AM
To: Tom Hergert <trhergert@stcloudstate.edu>, “Miltenoff, Plamen” <pmiltenoff@stcloudstate.edu>
Subject: RE: Kaltura’s account for the library

Share, as in send someone the link? Or share, as in, let others upload/download from the location?

Do these things need to stream from the location (as in Mediaspace), or is this more of a file drop?

–g–

From: Hergert, Thomas R.
Sent: Friday, November 17, 2017 9:19 AM
To: Jorgensen, Greg S. <gsjorgensen@stcloudstate.edu>; Miltenoff, Plamen <pmiltenoff@stcloudstate.edu>
Subject: Re: Kaltura’s account for the library

I think we’re hoping for an account from which we can share Library resources such as the digitized versions of VHS tapes that Plamen and I are creating. As I understand it, a closed channel is probably not the best answer. We need a common repository that can have open access to SCSU Kaltura users.

Tom

From: “Jorgensen, Greg S.” <gsjorgensen@stcloudstate.edu>
Date: Thursday, November 16, 2017 at 2:03 PM
To: “Miltenoff, Plamen” <pmiltenoff@stcloudstate.edu>
Cc: Tom Hergert <trhergert@stcloudstate.edu>
Subject: RE: Kaltura’s account for the library

A single account can’t really be shared in the way you’re asking, but we can easily add a dept. supplemental account to Mediaspace.  I just need the name of the account.

Depending on what you intend, maybe a closed channel? Create a closed channel and add individuals as needed?

–g–

From: Miltenoff, Plamen
Sent: Thursday, November 16, 2017 11:41 AM
To: Jorgensen, Greg S. <gsjorgensen@stcloudstate.edu>
Cc: Hergert, Thomas R. <trhergert@stcloudstate.edu>
Subject: Kaltura’s account for the library

Greg,

Can you help me create a MediaSpace account for the library use.
How can it be tight up to the STAR ID login specifications?

Is it possible, let’s say Tom and I to use our STAR ID to login into such account?
Any info is welcome…

Plamen

++++++++++++

3. correspondence on the LITA listserv regarding “best practices for in house digital conversion”

 

From: <lita-l-request@lists.ala.org> on behalf of Sharona Ginsberg <lita-l@lists.ala.org>
Reply-To: “lita-l@lists.ala.org” <lita-l@lists.ala.org>
Date: Tuesday, November 21, 2017 at 10:07 AM
To: “lita-l@lists.ala.org” <lita-l@lists.ala.org>
Subject: Re: [lita-l] best practices for in house digital conversion

I’m at an academic rather than public library, but you can see what we offer for digital conversion here: https://www.oswego.edu/library/digital-conversion. We’ve been generally happy with our equipment, and I especially think the Elgato Video Capture device (VHS to digital) is a good tool.

– Sharona

From: <lita-l-request@lists.ala.org> on behalf of Molly Schwartz <mschwartz@metro.org>
Reply-To: “lita-l@lists.ala.org” <lita-l@lists.ala.org>
Date: Tuesday, November 21, 2017 at 10:03 AM
To: “lita-l@lists.ala.org” <lita-l@lists.ala.org>
Subject: Re: [lita-l] best practices for in house digital conversion

Hi Stew,

We are not a public library, but we did recently set up an AV media transfer rack here in METRO’s studio in partnership with the XFR Collective. There is a full list of the media formats we can transfer here on our website, as well as a lot more great information in the documentation.

 

I would also definitely recommend DCPL’s Memory Lab and the project to build a Memory Lab Network, which is more applicable to public libraries.

 

best,

Molly

 

On Tue, Nov 21, 2017 at 10:49 AM, Stewart Wilson <SWilson@onlib.org> wrote:

Hi all,

I know there is a lot of information already out here, but is anyone up for a conversation about media conversion technologies for public library patrons?

 

I’m interested in best practices and recommended technologies or guides that you use in your system.

 

Anything that converts projector slides, 35mm, VHS, photographs, cassette, etc.

 

We are building a new PC for this and 3D rendering, so any recommendations for things like soundcards or video capture cards are also useful.

 

Thanks for your help; this group is the best.​

 

Stew Wilson

Paralibrarian for Network Administration and Technology

Community Library of Dewitt & Jamesville

swilson@onlib.org

315 446 3578
To maximize your use of LITA-L or to unsubscribe, see http://www.ala.org/lita/involve/email

Molly C. Schwartz

Studio Manager

http://metro.org/services/599studio

mschwartz@metro.org

212-228-7132

++++++++
more on digitizing in this IMS blog
http://blog.stcloudstate.edu/ims?s=digitizing

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