Tag Archives: DEI

DEI Learning

Creating Accessible Content for Equity and Inclusion in the Online Classroom

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Providing learning materials and activities in the online environment, so that all students can learn, is imperative for equity and inclusion within the course. Under the Americans with Disabilities Act (ADA) of 1990, all people with disabilities are afforded the “equal opportunity as those without disabilities, no matter the sector (transportation, school, work, etc.)” (United States Department of Justice [DOJ], n.d., para. 1). Only individual students with documented needs are guaranteed specific accommodations under the ADA, to help make learning more accessible. In a higher education setting, these accommodations can be anything from extended time on assessments to screen reading software on their devices. By adding accessibility to the learning materials and activities within the course, faculty can make learning available for those students who may need some assistance but do not have a documented need.  

Unfortunately, adding accessibility to a course is not always considered, which in the end could negatively affect those who need it. There are several reasons this is occurring: 

  1. Faculty do not think about it or simply forget to incorporate it 
  2. Faculty lack proper training on how to properly incorporate it 
  3. Faculty are not interested in taking the necessary steps to incorporate it 
  4. Faculty have a misunderstanding on which materials need accessibility added 

No matter the reason, a helpful solution is providing ample opportunities for faculty to be introduced, re-introduced, reminded, and properly trained by offering accessibility training (webinars, workshops, guides, etc.). By keeping this practice in the forefront of faculty’s minds it can also help to make the enactment occur more readily. This action would fall in line with the DEI (Diversity, Equity, and Inclusion) initiatives put forth by the university. 

ADA and the Classroom 

As stated previously, the ADA was added to the category of civil rights laws that attempt to “add equity to spaces without it for people with disabilities, to achieve equality” (DOJ, n.d., para. 1). Equity means that an individual’s needs are recognized and that resources are provided to ensure fairness and equality (Merriam-Webster, n.d.; Morton & Fasching-Varner, 2015). Equality means the same treatment is afforded to everyone as it pertains to “equal access to opportunities and benefits in society” (Anderson, 2022, p. 4).  

This allows for services provided by the law to be used by those who need them but can also be used by all. By doing so, it establishes environments and situations that are inclusive for everyone. For example, ramps for elevated surfaces. These were intended for those in wheelchairs. Ramps could also be helpful for users of assistive equipment (walkers, canes, or clutches), strollers (or other wheeled contraptions), pain sufferers, and those with recent injuries or surgeries.  

Cartoon image of a drawing showcasing the difference between equality (left image) and equity (right image). Scene at a baseball game of 3 people of different heights peering over a fence. the Equality side provides crates of the same height for all to use. In the equity image, crates tall enough for all to see the game are provided.

(Interaction Institute for Social Change & Maguire, 2016) 

Implementing Accessibility 

The D2L Brightspace LMS (Learning Management System) is already accessible, but when it comes to adding accessibility to learning materials and activities, each object has its own set of features to be added. Below are simplistic tables, with the key features, for reference. Notice that objects are separated by “text only” and “others” in the separate tables, to make for easier usage. Microsoft Office applications and Adobe Acrobat have accessibility checkers built into them to identify the issues and information on how to fix them. For further assistance, please reference this website on Tools for Promoting Disability Access and Inclusion.   

 
Object (text only)
Features
How it helps
PowerPoint slides 
  1. Reading order 
  1. Allows screen reading software to read slides in the correct order 
WORD  
  1. Headings 
  2. Sans serif font
  1. Allows screen reading software to pause, which signals a new section 
  2. Allows the visually impaired (or dyslexic) to read the words more clearly 
PDFs  
  1. Language 
  2.  Title 
  3.  Tags 
  4. Optical Character Recognition (OCR) 
  1. Allows screen reading software to read aloud the content correctly   
  2. Allows screen reading software to search and identify documents better 
  3. Allows screen reading software to identify features readily accessible in WORD documents (headings, lists, tables, etc.) 
  4. Allows the document to be searched for specific words, the text to be selected, and the screen reading software to read aloud the content correctly   
Excel Spreadsheets 
  1. Names (cells, ranges, worksheets) 
  2.  A1 cell 
  3.  Simple design 
  1. Allows screen reading software to readily identify the purpose of each 
  2. Signals the screen reading software to begin reading at the A1 cell 
  3. Allows screen reading software to keep up with its location as it reads the document 
Tables  
  1. Headers first row 
  2. Repeat header rows 
  3. Alternative (Alt) text 
  1. Allows screen reading software to identify the information on the top row  
  2. Allows the heading to appear at the top of any rows that spread to subsequent pages 
  3.  Allows the visually impaired and screen reader software to read the title and description of the table’s content 
 
Object (Other)
Features
How it helps
Videos 
  1. Captions 

 

  1. Transcript 
  1. Both allow the hearing impaired (physical or environmental) to read what the speakers are saying 
Images 
  1. Alternative (alt) text 
  1. Allows the visually impaired and screen reader software to read the context of the image (not for images deemed decorative)  
Audio (only) 
  1. Transcript 
  1. Allows the hearing impaired to read what the speakers are saying 
Links (to outside sources) 
  1. Embedding URLs to word(s) within a statement 
  1. Allows screen reading software to easily identify hyperlinked text 
Colors 
  1. High contrast 
  1. Allows the visually impaired (and with neurological conditions) to better read the text  

There are a couple of places that could offer assistance for faculty and staff who need it. The first is the Student Accessibility Services (SAS), which assists students, faculty, and staff with the accommodations they need to be successful.  SCSU Online is also equipped to walk faculty through the processes that make their content more assessable. Lastly, the Minnesota State Network for Educational Development (NED) offers short courses and webinars on accessibility.  

If you want to learn more about adding accessibility to your course, reach out to us via email or through Bookings. The SCSU Online and Distance Learning team can walk you through the process for any of your content.  

Additional Reading:  

For more information on any of the following topics, please check out our previous blog articles. 

References:  

Anderson, N. (2022). Enhancing inclusion, diversity, equity and accessibility (IDEA) in open educational resources (OER) – Australian edition. University of Southern Queensland.  

Booth, C. (2020). Girl sitting on a couch using a laptop [Photograph]. Pexels. https://www.pexels.com/photo/girl-sitting-on-a-couch-using-a-laptop-4058219/ 

Equity and equality image was created by Angus Maguire and adapted under the public domain from: Interaction Institute for Social Change. (2016). Illustrating equality vs equity. [Joint Photographic Experts Group]. https://www.interactioninstitute.org and https://www.madewithangus.com.  

Merriam-Webster. (n.d.). Equity. Merriam-Webster.com dictionary. Retrieved August 15, 2023, from https://www.merriam-webster.com/dictionary/equity  

Microsoft (n.d.). Make your Excel documents accessible to people with disabilities.  https://support.microsoft.com/en-us/office/make-your-excel-documents-accessible-to-people-with-disabilities-6cc05fc5-1314-48b5-8eb3-683e49b3e593#namecells_win 

Morton, B., & Fasching-Varner, K. (2015). Equity (Vol. 1.) (S. Thompson, Ed.). Rowman & Littlefield.  

United States Department of Justice. (n.d.). Introduction to the Americans with disabilities act. Americans with Disabilities Act. https://www.ada.gov/topics/intro-to-ada/  

DEI Learning

Equity and Technology in the Learning Environment

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Nowadays, learning, ideas & information’ sharing is dependent on technology hence it is high time to get familiar with Equity and Technology.

The Minnesota State Network for Educational Development (NED) Equity and Technology short course was designed to get participants familiar with equity while providing learning through technology. As per the course, equity and technology was defined as, “equitable access to learning technology & information irrespective of learners’ socio-economic status, age, ethnicity, physical ability, or any other quality” (Hill, 2022, slide 3). The course was about the creation of a learning environment in which every learner had equitable access to all technologies which were in use throughout the learning process.

To implement equity and technology, it was recommended to apply Universal Design for Learning (UDL) principles in connection with Culturally Responsive Teaching (CRT). With UDL, the learning process is designed to accommodate all learners’ needs and abilities. It is a framework based on three guiding principles: Multiple Means of Engagement, Multiple Means of Representation, and Multiple Means of Action & Expression within learning. While CRT refers to the style of teaching and learning that facilitates the equitable achievement for all students / learners through recognition of the fact that culture is a powerful force in shaping how students see themselves and the world around them.

Seven Tips to Design Learning with Equity and Technology in Mind

The following seven tips were described in the course as ways to incorporate UDL and CRT frameworks in course design to support equitable learning outcomes.

  1. Start Small: Pick one instructional problem, one learning experience, and one assessment to begin.
  2. Keep It Manageable: Implement a small change and build on it over time.
  3. Focus on Learning Goals: Provide clear explanations for the assignment’s learning goals.
  4. Connect to UDL and CRT: Brainstorm ways to apply UDL principles in connection with CRT in order to enhance equitable learning outcomes.
  5. Select Technology Last: First, decide on the multiple means of engagement, representation, or action & expression, then select the technology that can support that means. Make sure that the technology and content chosen support access and accessibility.
  6. Let Students Lead: Make learning more interactive and engaging by involving students in the learning process. Also, consider improving learning experiences, then make sure students’ inputs are implemented to drive changes to the learning process.
  7. Build Community: Connect with other faculty on-campus who are engaging in UDL with CRT, and equity to share ideas.
Recommendations

The following recommendations are based on my self-reflection of the Equity and Technology (Fall 2022) course materials and my personal experiences working on several MBA online course design projects.

  1. Provide D2L Student Orientation: Provide guidance, support, and training to students on how to use the technology linked to their learning. This support should also include how to engage in productive online discussions, and how to locate and upload assignments in D2L.
  2. Establish Instructor Presence: Create course-specific instructional videos with transcripts to clarify the learning expectations for students. Instructional videos will also provide details about how multiple modes of communication could be used throughout the course and how students should prepare for it. Videos should not be too long in duration, with a recommended length of 5-10 minutes.
  3. Add an Optional “All Class Meetings” to the Schedule: Introduce and implement synchronous sessions through the use of the break-out room feature as it will encourage communication between students and incorporate multiple means of representation.
  4. Ask for Student Feedback Often: Incorporate student feedback loops (throughout the course) for learning quality improvement. Through the incorporation of feedback loops during the course, faculty and the institute will be in a better position to assess the feedback in real-time and improve the learning outcomes for existing and upcoming students.

When you add accessibility and diversity to the design of your course, you can make learning that can be accessed by different types of students.  These are the guiding principles that are identified by Universal Design for Learning and Culturally Responsive Learning.  If you are interested in learning more about either of these frameworks, please reach out to the SCSU Online and Distance Learning team.  We can be reach via email or through Bookings.

References:

Abegglen, S., Aparicio-Ting, F. E., Arcellana-Panlilio, M., Behjat, L., Brown, B., Clancy, T. L., DesJardine, P., Din, C., Dyjur, P., Ferreira, C., Hughson, E. A., Kassan, A., Klinke, C., Kurz, E., Neuhaus, F., Pletnyova, G., Paul, R. M., Peschl, H., Peschl, R., & Squance, R. T. T. (2021). Incorporating Universal Design for Learning in Disciplinary Contexts in Higher Education (M. Arcellana-Panlilio and P. Dyjur, Eds.). Calgary, AB: Taylor Institute for Teaching and Learning Guide Series.

Bass, G., & Lawrence-Riddell, M. (2020, January 20). Culturally responsive teaching and UDL. Faculty Focus | Higher Ed Teaching & Learning. https://www.facultyfocus.com/articles/equality-inclusion-and-diversity/culturally-responsive-teaching-and-udl/

Hill, T. (2022, November 13). Equity and Technology [Online course]. MnSite. https://mnsite.learn.minnstate.edu/d2l/home/6046808

Novak, K. (2022, October 12). If equity is a priority, UDL is a must. Cult of Pedagogy. https://www.cultofpedagogy.com/udl-equity/

Pixaby. (2016). Library high angle photo [Photograph]. Pexels. https://www.pexels.com/photo/library-high-angle-photro-159775/

 

Shagufta Naeem is a Graduate Assistant at the Online and Distance Learning department at Saint Cloud State University. She is an ACCA Member with a bachelor’s degree in Applied Accounting, a CFA Charter-holder and is pursuing an MBA from SCSU. She has 8 years of work experience specific to Corporate Credit, Audit, Risk Assurance, Internal Controls, and Financial Management.

DEI Learning

Creating Inclusive Online Learning Environments

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Inclusion refers to creating an atmosphere in which everyone, regardless of race, gender, ability, economic status, or other characteristics, feels included. It is about creating an environment in which everyone’s voice is heard, skills are valued and supported, everyone has the opportunity to experience personal fulfillment, and there is an equal opportunity to learn and grow. As colleges and universities across the country struggled to deal with the fallout from COVID-19, an increasing number decided to move all classes online. While faculty faced a number of challenges in moving course lectures, discussions, and lab or studio learning experiences online, students also struggled to adjust to this new learning environment. This sudden shift highlighted the critical importance of creating an inclusive online learning environment even more than before.

Solutions for Creating an Inclusive Online Learning Environment
  1. Communicate About Course Requirements

    Inform students of any prerequisites that must be completed prior to the start of the class. Inform them of the materials and resources required for the class. Is it necessary for students to purchase or rent books? Is it necessary for students to purchase any software or technology? Provide all this information to students during the first week of the semester so that they can decide if they are prepared and ready to take this class once it begins. In an effort to assist with this understanding, it is recommended to do a quick survey on the first day of class to understand if your students have any additional needs. Inform them about all the resources available on campus such as University Library, HuskTech (for technological needs), and the Student Accessibility Services Office.

  2. Set Clear Expectations

    It is much easier for students to stay on track and plan accordingly based on 1) if there is a clear and organized plan of what is going to occur throughout the semester, 2) student expectations, and 3) instructor expectations. Make sure you have a course calendar with all the deadlines to assist with this tracking. You also may want to avoid overwhelming students on the first day of class. Students are likely to become overwhelmed by viewing the large number of tasks they must complete for the course, all at once.

    Make sure you only set achievable goals and expectations and let them know you will support and accommodate students as needed. Since not all students have the same level of knowledge and background, establishing clear expectations allows them to manage their time effectively, put in additional effort whenever needed, and set their own goals and objectives for the course. Some students may require additional assistance and encouragement, so assuring them that you understand and will assist them in succeeding will mean a lot to them. You can also encourage student to utilize the resources available on campus such as Tutoring Resources, The SCSU Writing Centers and many others.

  3. Design All Courses with Accessibility

    All students benefit from easily accessible content and opportunities to interact with course materials that help them succeed. It’s important to remember that not all students will have reliable internet, software, hardware, and devices (e.g., microphone, webcam, printer). As a result, it is critical to provide students with options for accessing materials online, such as sharing PDFs and PowerPoints rather than videos, which require more bandwidth. For online lectures, be sure to include transcripts and captions. The captions can be edited for accuracy and made available to students. If you are on-screen during a live session or recording a lecture, make sure to verbally describe any visuals such as images, diagrams, or charts so that students who are visually impaired can still access the content. Check-in with your students on a regular basis to ensure they have proper access to all course materials. Follow the guidelines provided by the Student Accessibility Services Office to make sure your course is accessible for all students.

  4. Build a Diversified Course

    To build an inclusive learning environment, instructors can encourage students to be accountable not only for their learning but their contributions to the classroom.   This can be achieved through student resource sharing through news, blogs, or articles that they find interesting, relates to the course topics, and represents a variety of viewpoints and origins. It is important to analyze digital content presentations critically to identify any flaws and possibly add additional course materials if there is problematic or stereotypical text or media present. Instructors should use examples that speak to various demographics in online discussions, recorded lectures, and live Zoom meetings (whether during class or office hours). Teach your students to think critically about the course material and any relevant outside sources. Make use of tools, information, and stories that are pertinent to the topic, and consider the social and cultural diversity of your students.

  5. Be Virtually Available and Responsive

    For an online learning environment to be open and welcoming, interactions with students are essential. It’s critical that instructors make it possible for students to contact them if students have any questions or need the material adjusted based on their skills or circumstances. Students should be given options to either communicate via email or by scheduling a virtual Zoom meeting session. Instructors may need to consider arranging virtual drop-in sessions on a regular basis so that students can ask questions in person. Being accessible to serve the requirements of online students, especially outside of regular business hours, is a key component of inclusive online teaching.

By providing clear information, designing a course for all, and being available for student-instructor communication can all lead to creating a more inclusive online course.  Students being in an environment where they can feel represented, seen, and heard could lead to them thriving in a course.  If you would like to learn more about any of these aspects or how you can best incorporate them into your online course, the SCSU Online and Distance Learning team can assist with that. Please reach out to us via email or through Bookings.

References:

Fauxels. (2019). Photo of people doing handshakes [Photograph]. Pexels. https://www.pexels.com/photo/photo-of-people-doing-handshakes-3183197/

Inglis, A. (2022, February 15). 4 strategies to create inclusive online learning. Guroo Producer.  https://www.gurooproducer.com/blog/tgxpl-inclusive-online-learning

Sathy, V., & Hogan, K. A. (2019). How to make your teaching more inclusive. The Chronicle of Higher Education.  https://www.chronicle.com/article/how-to-make-your-teaching-more-inclusive/

SmartBrief. (2020, July 17). How to build an inclusive online learning environment. SmartBrief.  https://corp.smartbrief.com/original/2020/07/how-build-inclusive-online-learning-environment

 

Kamana K C is an Information Assurance graduate student at SCSU. She has nearly two years of experience as a Graduate Assistant with the SCSU Online Department. She was able to assist faculty and students at SCSU in improving their teaching and learning experiences by assisting with D2L and Zoom.